WP1 – Project Management
Ensuring effective project coordination, administrative and financial control, risk mitigation, quality monitoring, and seamless cross-border cooperation among all consortium partners.
Work Package Overview
Work Package 1 focuses on the administrative, legal, and financial management of SafeWeb. Lead organization Mälardalen University (Sweden) oversees overall project execution, quality assurance procedures, and risk management strategies in close collaboration with Spin System (Quality Lead) and all consortium partners.
WP1 Core Activities
Work Package 1 comprises 7 key activities designed to ensure that all project objectives are delivered on time, within budget, and according to EU quality standards.
Coordination
Overall administrative, legal, and operational leadership provided by Mälardalens universitet. Establishes task distribution, schedule tracking, and continuous partner communication.
Quality Monitoring
Led by Spin System in conjunction with a dedicated Quality Committee (1 representative per partner institution). Oversees internal and external evaluation of all WP outputs.
Realization of the Management Plan
Implementation of the project Management Plan guiding scientific objectives, resource coordination, risk assessment, and conflict-resolution procedures (“Red Flag” mechanism).
Realization of the Quality Assurance Plan
Execution of quality control frameworks, tracking qualitative/quantitative indicators, and producing 4 Qualitative Reports upon completion of each Work Package.
Online Progress Meetings
Holding at least 10 online coordinator and progress meetings (via Zoom/Google Meet) to evaluate ongoing tasks, review milestones, and coordinate upcoming steps.
Reporting Periods
Managing financial and technical progress monitoring through 5 semi-annual interim financial reports submitted by every partner to track expenditures and compliance.
Development of the Green Guide
Created by Euro Lider based on the European Green Deal. Outlines strategies to minimize the project’s carbon footprint, promote electronic resources, and reduce travel.
Transnational Project Meetings (TPMs)
SafeWeb includes 4 physical Transnational Project Meetings hosted across partner countries to evaluate milestones and align activities:
Kick-Off Meeting – Västerås, Sweden
Host: Mälardalen University
Official project launch, administrative setup, workshop on modern teaching methods, and AdminProject training.
Second Meeting – Lamia, Greece
Host: SMARTS PC
Progress review dedicated mainly to WP3 activities (Cybersecurity Course and Teaching Guide).
Third Meeting – Lublin, Poland
Host: EURO LIDER
Review of WP2 (E-Learning Platform & Game) and WP4 (Simulation Environment) developments.
Fourth Meeting – Maribor, Slovenia
Host: University of Maribor
Final evaluation, reviewing Multiplier Events, Quality Plan outcomes, and project sustainability.